Registration and Enrollment Services

*Disclaimer: The information below may have changed by the time this publication was printed. For the most current policy and procedure information, please refer to the CCC website.

Attendance 303-02

PURPOSE: To describe faculty and student expectations regarding attendance for in-person, hybrid and online classes.

DEFINITIONS

Attendance for in-person or hybrid class: Physical presence of a student in the classroom where there is an opportunity for direct interaction between the instructor and student.

Attendance for online class: Student engaging in course-specific academically related activity such as:

Taking a quiz, test or assessment
Submitting an assignment
Contributing in a discussion
Emailing the instructor regarding course-specific academically related content

The following are not considered attendance in an online class:

Logging into the course to look at its contents
Emailing the instructor regarding matters that do not pertain to specific course content, e.g., student is sick, unable to attend, can’t log in, can’t get the book, etc.
Student experiencing technical difficulties that prohibit them from participating in the course.

Coconino Community College is not an attendance taking institution according to U.S. Department of Education definition. Faculty are not required to report attendance to the College on an ongoing basis. However, faculty are required to report no shows and complete the 45th day census (FTSE) for state reporting. Faculty and students both have rights and responsibilities regarding attendance.

Faculty rights and responsibilities:

Faculty are responsible for recording a grade of NS (no show) for students who do not attend at all during the first calendar week of school. Faculty must record no shows no later than 11:59pm on Tuesday of the second week of class (for 16-week classes; see registration timelines for other class lengths).
If a student stops attending after the no-show period, faculty are encouraged to report a last date of attendance at the time they submit final grades.
If an external agency or board requires attendance taking for a particular program of study or course, then the faculty member must follow the requirement, publish that attendance procedure in the class syllabus, and record attendance and drop students as required by the external agency or board.
Full-Time Student Equivalency (FTSE) Census: As described in Arizona Revised Statue §15-1466.02(C) ), each faculty member shall indicate as “not attending” on the 45th day census each student who has not been attending class, even if the student has not formally withdrawn from the course. Students wishing to receive a grade of “W” instead of the earned grade must still follow the College’s withdrawal procedure.
Individual faculty may create attendance requirements for their classes beyond those listed in this procedure. Any attendance requirements created by faculty must be published in their class syllabi.

Students must attend their classes the first week of school or a grade of NS will be recorded by their instructor.
Students will not receive refunds for classes in which they have received an NS grade. Students are financially and academically responsible for all courses that they do not drop by published deadlines.
Students must drop or withdraw from any class they do not wish to complete. The Office of Registration and Enrollment Services publishes instructions for students to follow when dropping or withdrawing from classes. Students are encouraged to discuss drop and withdrawal options with their academic advisor and the Office of Student Financial Aid (if a financial aid recipient).
Students have the right to appeal a grade of NS through the Office of Registration and Enrollment Services.

References: A.R.S. §15-1466.02
Revision history: 08/2000, 01/2003, 04/2004, 12/09/2009, 05/11/2011, 11/25/2014 (editorial only); 04/13/2015, 05/01/2019
Legal review: none
Sponsor: Academic Affairs

Adopted by College Council: 05/11/2011, 05/13/2015, 05/01/2019

Grading Procedure 303-05

PURPOSE: Define the grading system.

PROCEDURE

The Coconino Community College grading system is as follows:

Letters	Grades	Grade Points/Credit Hour
A	Excellent	4
B	Good	3
C	Meets Standard	2
D	Below Standard	1
F	Failure	0
I**	Incomplete	Not Computed in GPA
W	Withdrawal	Not Computed in GPA
AU	Audit (no credit)	Not Computed in GPA
NC	Non-Credit (no credit)	Not Computed in GPA
S*	Satisfactory	Not Computed in GPA
U*	Unsatisfactory	Not Computed in GPA
IP*	In Progress	Not Computed in GPA

Multiply the number of credit hours earned in each class by the points assigned to the letter grade.
Add the points of all classes.
Divide by the total number of credits.

Must complete 80% of the work required for the course and have a grade of C or better.
Presented a case documenting circumstances that prevent completion of the course requirements by the end of the term.
Entered into the “Contract for Incomplete Grade” with instructor.

Vice President’s List: 3.50 to 3.99 semester GPA
President’s List: 4.00 semester GPA

References: none
Revision history: 1991/1992 (Catalog), 04/06/2004, 06/01/2004, 06/23/2010, 11/14/2012, 03/12/2014, 04/13/2014, 12/14/2016
Legal review: none
Sponsor: Academic Affairs

Adopted by College Council: 03/12/2014. 05/13/2015, 02/01/2017

Repeating Courses 303-09

PURPOSE: Define criteria for students who wish to repeat coursework.

PROCEDURE

Students may repeat a course as necessary to:

Acquire certification
Update knowledge and/or skills due to periodic content changes
Retain or upgrade job related skills
For personal enrichment

Reference: Student Assistance General Provision 668.2(b)
Revision history: 06/03/2003, 11/07/2006, 05/11/2011, (03/09/2015)
Legal review: none
Sponsor: Registration and Enrollment Services

Adopted by College Council: 05/11/2011, 05/13/2015

Special Courses 303-10

PURPOSE: To provide an opportunity for student learning beyond the regular college curriculum that addresses a unique topic or specific need through a limited offering which does not duplicate existing courses.

PROCEDURE

Faculty or Academic Division Dean creates a course outline and syllabus to meet a unique student or group need.

All Special Courses are assigned a 196, 197, 198, 199, 296, 297, 298 or 299 number in any active prefix, and from one to six college-level credit hours. Special Courses are defined as:

196, 296 - First and second level Travel/Study - College facilitated courses that include travel.
197, 297 - First and second level Independent Study - student-generated and instructor-approved topic to meet specific individual student need.
198, 298 - First and second level Special Topics - Limited offering to address unique topic.
199, 299 - First and second level Workshops - courses designed to meet special interest requests. 299 courses are intended to build on 199 special interests.

Reference: AZ Statue 15-1410
Revision history: 5/15/2007, 10/12/2011, 10/08/2014
Legal review: none
Sponsor: Academic Affairs

Adopted by College Council: 0/8/2014

Academic Progress 303-12

PURPOSE: The College requires student academic progress by publishing minimum academic standards, evaluating students, and allowing appeals for extenuating circumstances.

PROCEDURE

Grades are published at the end of each semester.
Students are placed on academic probation when their cumulative grade point average is less than 2.00. Students on academic probation may not take more than 12 credit hours per any one fall, spring, or over the course of two consecutive summer sessions.
Students on academic probation have two regular (fall and spring) semesters to raise their cumulative grade point average to 2.00, or they will be placed on academic suspension.
Students on academic suspension may not take more than 6 credit hours per any one fall, spring, or over the course of two consecutive summer sessions.
Students on academic probation or suspension must meet with an advisor to complete a General Petition form prior to registration of future coursework.
Students may appeal academic probation or suspension, by submitting a letter to the Office of Registration and Enrollment Services.
Students receiving financial aid are subject to Financial Aid Satisfactory Academic Progress (SAP) rules.

Reference: none
Revision history: 06/03/2003, 04/06/2004, 05/13/2009, 05/14/2014
Legal review: none
Sponsor: Academic Affairs Adopted

Adopted by College Council: 05/14/2014

Graduation 303-13

PURPOSE: Define requirements to earn a degree or certificate.

PROCEDURE:

Definitions:

Graduation: Awarding of a degree or certificate by the College.
Commencement: A ceremony to honor graduates and applicants for graduation.
Credentials: Degrees or certificates
AGEC: Arizona General Education Curriculum
In Residence: Minimum required credit hours successfully completed in person or online through Coconino Community College (CCC) prior to award of a degree or certificate.
Embedded Certificate: Certificate awarded after successful completion of a subset of non-sequential courses as part of the related associate degree.
Stackable Certificate: A series of sequential certificates that articulate to the associate degree without repeated coursework or training.

College-initiated	The College may determine that a student has met graduation requirements.
Partnership-initiated	The College may accept transfer credits from a partner institution, such as NAU, and use those credits to award a credential.
Student-initiated	Students may use this method to ask the College to evaluate completion of degree or certificate requirements.
Reverse Transfer	Students leaving CCC prior to earning an associate degree or certificate may transfer credit back to the College from another regionally accredited post- secondary institution in order to fulfill the CCC program requirements. See 501-10 Reverse Transfer of Credit

There are two methods of application for graduation:
The College will automatically review student’s academic record at specific milestones each term to determine student progression towards program completion. For those identified, an application for graduation will be created by the registrar’s office and monitored through program completion.
Students who believe they will be eligible to graduate with a CCC degree or certificate are encouraged to consult with their faculty advisor or academic advisor to submit an application for graduation based on the following chart of deadlines. See the Academic Calendar for specific dates.

Term of graduation	Application Available	Final deadline
Fall	July	October
Spring	October	March
Summer	March	July

To earn an associate degree, a student must successfully complete at least fifteen (15) credit hours of coursework in residence at CCC applicable to the degree.
A degree with an embedded certificate requires at least fifteen (15) hours in residence at CCC. Prior to the awarding of the embedded certificate, a student must successfully complete at least one-third of the coursework applicable to the embedded certificate in residence at CCC.
No more than twelve (12) credits may be completed with a grade “S”. A grade of “S” is not applicable to the Arizona General Education Curriculum (AGEC) except when awarded for Advanced Placement (AP), College-Level Proficiency Examination (CLEP), and International Baccalaureate (IB) credit.
To earn a certificate a student must complete at least one-third of the required credit hours of coursework in residence at CCC applicable to the certificate. No more than three (3) credits may be completed with a grade of “S.”
Minimum Grade Point Average:
A student must complete all degree or certificate coursework with a “C” or better and a cumulative grade point average of 2.00, unless a specific program requires a higher standard.
Students may request an in-progress AGEC stamp on their transcript in the last term of their program of study. See 501-09 Transfer of Credit to Other Institutions Procedure.
Students who have completed the AGEC will be awarded an AGEC Certificate.
Students who have successfully completed all coursework in an embedded or stackable certificate will be awarded the certificate.

Students graduating with a degree who complete at least thirty (30) credits at CCC, and whose grades qualify, will be granted the following designations:

Cum Laude - 3.40 to 3.69 cumulative CCC GPA
Magna Cum Laude - 3.70 to 3.89 cumulative CCC GPA
Summa Cum Laude - 3.90 to 4.00 cumulative CCC GPA

Honors - 3.50 to 3.89 cumulative GPA
High Honors - 3.90 to 4.00 cumulative GPA

The student must meet the requirements of that degree as outlined in the current College Catalog at the time the second degree is declared.
The student must establish residency by completing a minimum of fifteen (15) credit hours beyond those earned in the previously awarded degree.
All other graduation requirements must be met as outlined in this procedure.
Students cannot pursue additional credit hours towards earning an Associate of General Studies degree as a second degree.

The registrar, or designee, will verify degree completion based on degree or certificate requirements.
Upon final verification, the registrar will post the credential to the transcript and process diplomas.

The District Governing Board shall award degrees, certificates and diplomas on the completion of courses and curricula as it deems appropriate.
The District Governing Board Chair confers eligible degrees at the commencement ceremony and by signing the diplomas on behalf of the board.

The College will send commencement ceremony invitations to all students who have applied for graduation.
Attendance at the commencement ceremony does not confirm or bestow graduation i.e., attendance is not in and of itself confirmation of receiving a degree or certificate.

Awarding a Second Degree 303-14

PURPOSE: Define requirements to pursue a second degree or certificate from Coconino Community College.

PROCEDURE Definitions: AGEC: Arizona General Education Curriculum Residency: Minimum required credit hours taken at Coconino Community College (CCC) prior to award of degree or certificate.

Degree: Upon completion of an Associate of Arts, Associate of Science, Associate of Applied Science, or an Associate of General Studies degree from CCC, a student who wishes to pursue an additional degree must meet the following criteria:

Students must meet the requirements of that degree as outlined in the current College Catalog at the time the second degree is declared.

The student must establish residency by completing a minimum of fifteen (15) credit hours beyond those earned in the previously-awarded degree.
All other graduation requirements must be met as outlined in the Graduation Procedure (303-13).

Students must meet the requirement of that certificate as outlined in the current College Catalog at the time the second certificate is declared.
Students must complete at least one-third of the required credit hours in CCC coursework applicable to the certificate.
All other graduation requirements must be met as outlined in the Graduation Procedure (303-13).

References: none
Revision history: 08/08/05, 12/14/2011
Legal review: none
Sponsor: Registration and Enrollment Services

Adopted by College Council: 12/14/2011

Prior Learning Assessment 303-15

PURPOSE: CCC will maintain academic integrity and rigor through the adoption of the Council for Adult and Experiential Learning (CAEL) “Standards of Assessment” and the below process of PLA portfolio evaluation.

PROCEDURE

Definition: Prior Learning Assessment (PLA) is a process of earning college credit from learning acquired through a student’s work, training, hobbies, experiences, and personal life.
Students wishing to pursue PLA must meet with a PLA Academic Advisor to examine how their own learned experience aligns to CCC course outcomes.
All PLA students are required to enroll in into COL 135: COL 135, Experiential Learning, is a one-semester, one-credit PLA course that will provide necessary skills for portfolio completion. The course may be repeated three (3) times. Students must be enrolled in COL 135 while completing their portfolio. The maximum timeframe for completing the portfolio is three (3) semesters.
The PLA portfolio incorporates a collection of evidence of learning acquired throughout a person’s life, along with a formal petition for college credit.
PLA is completely driven by the student’s self-motivation and not the institution. There is no guarantee of awarded credits.

Students may earn a maximum of 45 CCC credit hours through the submission of a PLA portfolio.

A letter grade will be applied by the Subject Matter Expert for credit earned as determined by the level of CCC course competencies achieved in a specific subject.
PLA earned at CCC is considered institutional credit and will be posted to the student’s academic transcript and identified as PLA credit.

Earned PLA credit of “C” or better may be applied towards:

a degree or certificate.
residency requirements for a degree or certificate as outlined in 303-13 Graduation Procedure.

References: Fiddler, Marienau & Whitaker, (2006) Assessing Learning: Standards, Principles, & Procedures. Chicago, IL: CAEL; PLA material from CAEL
Revision history: 02/22/2012 (new); 03/12/2014; 02/09/2015, 12/09/2015
Legal review: none
Sponsor: Registration and Enrollment Services

Adopted by College Council: 12/09/15

Admission Requirements 501-01

PURPOSE To define College, program, and course entrance requirements.

PROCEDURE

Definitions

Non-Credit Application

For non-credit classes only

Students who intend to enroll in classes for credit and declare a major. Students may be eligible for Federal Financial Aid.
Students who intend to enroll in classes for credit for personal enrichment. Students are not eligible for Federal Financial Aid.

Concurrent: High School students who intend to enroll in credit class(es) on College property or via internet. Credit may transfer back to high school transcript upon approval of district.
CAVIAT: High School students who intend to enroll in credit class(es) for credit on high school property during regular high school hours. Credit is applied to College transcript and high school transcript.
Dual Enrollment: High School students who intend to dual enroll in class(es) for credit on high school property during regular high school hours. Credit is applied to College transcript and high school transcript.

Non-Credit Courses: Students must complete the Non-Credit Application if the intent is to enroll solely in non-credit course(s). If the intent is to concurrently enroll in non-credit and credit courses, the Regular Admission Application must be completed.
Adult Basic Education: Students must attend a scheduled mandatory-orientation provided by the Adult Basic Education Department. Admission and registration forms are provided and completed during the orientation.

Regular admission to the College may be granted to any person who meets at least one of the following criteria:

Graduation from a regionally accredited high school as defined by the U.S. Department of Education, or approved by the Arizona Department of Education or other appropriate state-level educational agency.
High school certificate of equivalency.
Homeschooled students with a high school certificate of equivalency.
Is at least eighteen years of age and demonstrates evidence of potential success at the college.
Transfer in good standing from a college or university.

The College shall not deny admission to a student under the age of 18 for the reasons listed in this subsection if the student under the age of 18 satisfies the terms of Subsection (b) below.

Age of student;
Lack of high school diploma or high school certificate of equivalency;
Grade level;
Lack of permission of school officials, or
Lack of concurrent enrollment in a public or private school.

Composite score of 93 or more on Preliminary Scholastic Aptitude Test.
Composite score of 930 or more on Scholastic Aptitude Test.
Composite score of 22 or more on American College Test.
Passing score on relevant parts of statewide standardized testing.
Completion of a College-designated placement test that indicates the student is at the appropriate preparedness level for the course.

The average age of a CCC student is late twenties. An underage student may feel constrained from participating in class discussions due to the maturity and age of other students. The content of material presented in some classes may not be appropriate for students under the age of 18.
The student will be enrolled at Coconino Community College for the term indicated.
The student will be subject to all requirements, policies and procedures in the College Catalog and Schedule of Classes.
The student will be establishing a permanent college academic record.
The student may be required to report such attendance to future colleges or universities.
The parent or guardian and student have read and acknowledged the Special Admission Requirements on the Application for Special Admission
The parent or guardian authorizes the College to release information regarding the student’s enrollment to the high school.

All students enrolled for college credit shall be high school juniors or seniors.
The College may elect to waive the class status requirements specified in 1 for up to twenty-five percent of the students enrolled by the College in courses, and that freshmen and sophomore students who meet course prerequisites and are prepared to benefit from the college-level coursework may be approved for enrollment.
All students in the course, including those not electing to enroll for college credit, shall satisfy the prerequisites for the course as published in the College Catalog and shall comply with College Policies and Procedures regarding student placement in courses.
The HS2CCC Program Manager annually reports exceptions and justifications to the State. All waivers and reports are kept on file in the Registrar’s Office.

Spring 2019 - Summer 2020 Admission:

The College welcomes international students who:

Meet the general requirement for admission to the College.
Have a current I-20 on file with one of the Arizona Universities.
Provides written proof that the I-20 is in good standing.

The College welcomes international students who, in addition to meeting the general requirements for admission, have demonstrated the necessary English language skills, have proved they are financially able to meet the costs of attendance, and have health insurance coverage. All international students are required to comply with appropriate immigration standards and regulations.

To qualify for admission as an international student, a student must:

Be a high school graduate

Demonstrate proficiency in the English language through the following placement tests offered through the Test of English as a Foreign Language (TOEFL) exam.

A score of 500 or higher on the paper exam
A score of 173 or higher on the computer-based exam
A score of 61 or higher on the internet-based (iBT) exam

Official transcripts indicating completion of ENG 101 and ENG 102 (or their equivalents) at a regionally accredited institution and earning at least a grade of “C” or its equivalent for each course.
Official high school transcripts indicating completion of all four years of attendance at a U.S. high school.
. Applying from an English-speaking country as determined by the U.S. Department of State.

To determine possible transcript credits from international postsecondary colleges or universities a student has attended, the transcripts must be officially translated and evaluated by a member company of the National Association of Credential Evaluation Services (NACES).

References: A.R.S. § 15-1805.01 and 15-1821.
Revision history: 7/15/2003, 10/17/2006, 05/11/2011 (reformatted), 1/29/15 (Revised to reflect A.R.S. 15-1821.01), 11/6/2015 (Revised to reflect A.R.S. 15- 1821 (B)(3)), 12/06/2017, 04/03/2019
Legal review: November 2017, March 2019
Sponsor: Registration and Enrollment Services

Adopted by College Council: 04/03/2019

Residency Requirements Procedure 501-02

PURPOSE
To describe how a student’s residency classification is determined for tuition purposes.

DEFINITIONS

Armed Forces of the United States: The Army, the Navy, the Air Force the Marine Corps, the Coast Guard, the commissioned corps of the United States Public Health Service and the National Oceanographic and Atmospheric Administration, the National Guard and any military reserve unit of any branch of the armed forces of the United States.
Continuous Attendance: Enrollment at an Arizona educational institution for a traditional academic year since the beginning of the period for which continuous attendance is claimed (fall/spring or spring/fall). Enrollment in summer sessions or other such inter-sessions beyond the traditional academic year is not required to maintain continuous attendance.
Domicile: A person’s true, fixed, and permanent home and place of habitation. It is the place where one intends to remain and to which one expects to return when one leaves without intending to establish a new domicile elsewhere.
Emancipated Person: A person who neither is under a legal duty of service to parents nor entitled to the support of such parents under laws of the state.
Parent: Father or mother, custodial parent, or legal guardian of an unemancipated person. Circumstances must not indicate that guardianship was created primarily to confer the status of an in-state student on the unemancipated person.

The question of residency must be asked of each student at the time of admission based upon information supplied on College applications, residency statements, affidavits, and additional information provided by the student. Payment of fees will be determined by the residency assigned at the time of official admission.
The College notifies a student of his/her residency status upon admission.
The Registrar/Director of Enrollment Services or designee is responsible for making the initial residency classification.

An appeal of the initial classification may be made to the Registrar:

The appeal must be in writing, signed by the student, and accompanied by a petition to include sworn statement of all relevant facts and other supporting documentation, e.g., utility bills, driver license, rent payments, etc.
Change in residency status will be determined by the Registrar, or designee, through review of newly submitted documentation.
If applicable, residency classification will reflect Registrar’s determination and the current rate of tuition as specified by the reclassification.
Appeals for reclassification for past terms are not accepted.

Except as otherwise provided in this procedure, no person having a domicile elsewhere than in Arizona is eligible for classification as an in-state student for tuition purposes.

A person is not entitled to classification as an in-state student until domiciled in Arizona for one year (12-consecutive months) before enrollment unless he or she meets one of the following requirements:

The person’s parent is in Arizona, and that parent is entitled to claim him/her as an exemption for state and federal tax purposes.
The person is an employee or spouse of an employee transferred to this state for employment purposes.
The person is an employee of a school district in this state and is under contract to teach on full-time bases or is employed as a full-time non-certified classroom aid at a school within the district. In-state tuition is only for courses necessary to complete the requirements for certification by the state board of education to teach in a district in this state. No family members are eligible for classification as an in-state student.
The person’s spouse has established domicile in Arizona for at least one year and has demonstrated intent and financial independence and is entitled to claim the student as an exemption for state and federal tax purposes, but maintained a domicile in this state. If the person is a non-citizen, the person must be in an eligible visa status under federal law to classify as an in-state student for tuition purposes.

Non Resident:

Students domiciled outside of this state will be classified as a non-resident.
Students who are not lawfully present in the US will be classified as non-resident.

Resident, Out of District Classification: Students classified as in state and domiciled outside of Coconino County for twelve consecutive months before the first day of class are entitled to Resident, Out of District tuition rate.
Resident, In-District Classification: Students classified as in state and domiciled in Coconino County for twelve consecutive months before the first day of class are entitled to a classification of Resident, In-District tuition rate. Students domiciled in Apache and Greenlee counties are classified as Resident, In District.

References: A.R.S. 15-1802; 8 U.S.C. Section 1623
Revision history: 04/2004, 05/11/2011 (reformatted), 1/29/15 (updated to reflect A.R.S. 15- 1802), 12/09/2015
Legal review:
Sponsor: Registration and Enrollment Services

Adopted by College Council: 12/09/15

Registration Information 501-03

PURPOSE: The following procedure clarifies registration practices.

PROCEDURE:

Students must be admitted to Coconino Community College before registration. (See 501-01 Admission Requirements Procedure)
Payment, or payment arrangements, must be made at the time of registration. (See 208-02 Tuition and Fee Payment Procedure)

Add/Drop Timelines:

Open registration begins from the published date of each term to the day prior to the first day of instruction. Instructor approval is required thereafter.
A student- or faculty-initiated drop without record is not recorded on the academic transcript.

Fall and Spring Terms - Add/Drop/Withdraw Schedule

Fall and Spring Terms	Open Period to Add	Deadline to Add with Instructor Approval	Deadline to Drop without Record - Aligns with 100% Refund	Deadline to Withdraw with Record (W)
16 Weeks	Prior to first day of instruction	Week 2 - Friday	Day 7	Week 14 - Friday
12 Weeks	Prior to first day of instruction	Week 1 - Friday	Day 6	Week 10 - Friday
1st 8 Weeks 2nd 8Weeks	Prior to first day of instruction	Week 1 - Friday	Day 5	Week 7 - Friday
1st 5Weeks 2nd 5Weeks	Prior to first day of instruction	Day 2	Day 3	Week 4 - Friday
Less than 5 Weeks and weekend classes	Prior to first day of instruction	Day 1	Day 2	Day 2

Summer Session - Add/Drop/Withdraw Schedule

Summer Session	Open Period to Add	Add with Instructor Approval	Deadline to Drop without Record - Aligns with 100% Refund	Deadline to Withdraw with Record (W)
10 Weeks	Prior to first day of instruction	Week 2 - Thursday	Day 5	Week 8 - Thursday
1st 5 Weeks	Prior to first day of instruction	Week 1 - Thursday	Day 5	Week 3 - Thursday
2nd 5Weeks	Prior to first day of instruction	Week 1 - Thursday	Day 5	Week 3 - Thursday
< 5 Weeks	Prior to first day of instruction	Day 1	Day 1	Day 2

References: 208-02 Tuition and Fee Payment; 501-01 Admission Requirements Procedure; 501-11 Withdrawal Procedure; A.R.S. 15-1401
Revision history: 08/2000, 04/2004, 05/11/2011 (reformatted), 1/25/2012, 03/12/2014, 03/06/2019
Legal review: 01/22/2019
Sponsor: Registration and Enrollment Services

Adopted by College Council: 03/12/2014, 3/06/2019

Placement, Proficiency, and Prerequisites 501-04

PURPOSE: Enhance student success by requiring placement in English, Mathematics, and Spanish. It is designed to help students determine the current skills and knowledge levels, and to direct them to the appropriate classes.
PROCEDURE
1. Placement Assessment: Students are required to complete placement assessments under the following conditions:
  1. The student is taking his/her first college credit in English or Mathematics.
  2. The student should complete English and Mathematics placement testing prior to the first semester of enrollment in courses requiring placement. These requirements should be pursued in each subsequent semester until requirements are fulfilled.
  3. The student is degree seeking and does not have previous college credit in English or Mathematics. Degree-seeking students will not be allowed to enroll in classes after completion of eighteen (18) hours if they have not taken appropriate placement tests.
  4. The student is a transfer student who completes prerequisite courses more than five (5) years prior to the semester in which prerequisite proof is required.
  1. The student has an Associate’s degree, or higher. This exception does not apply to Spanish placement testing.
  2. The student has earned transferable college credits in Spanish with a grade of “C” or better within two (2) previous years to date of enrollment.
  3. The student has a record of placement assessment at CCC within the past two years.
  4. The student has SAT or ACT scores.
  1. A student’s score on a CCC placement test, the SAT, or ACT, determines his/her placement in a specific course.
  2. CCC course placement in Mathematics and English based on ACT or SAT scores.
  1. All sites shall use the same assessment instruments or their equivalents.
  2. All sites shall adhere to the same cut-off scores.
  3. Placement scores will be valid for two (2) years from the date of original assessment.
  4. The student will be permitted no more than one (1) re-test per discipline each semester.
  5. Copies or placement test results will be kept on file in the Registrar’s Office.
  1. Requirements: The proficiency tests are designed to help students determine their preparedness for taking specific courses. Required tests are established by the academic department.
  2. Exemptions: Students may be exempt from the proficiency test(s) if the student has satisfied the appropriate course prerequisites.
  1. Completion of the prerequisite is required prior to enrolling in the course, and D, F, U, or NC grades are not acceptable.
  2. It is the student’s obligation to know and meet course prerequisites. These are stated in the course descriptions section of the class schedule and the current college catalog.
  3. Prerequisites will be verified at registration if prerequisite is completed at another college or university. The student will be required to file proof of meeting prerequisites.
  1. References: 1991/1992 College Catalog
  2. Revision history: 08/2002, 04/2004, 01/2007, 05/11/2011 (reformatted)
  3. Legal review: none
  4. Sponsor: Registration and Enrollment Services
  Determination of Catalog Year 501-05
  1. PURPOSE To define requirements a student must fulfill to complete a degree or certificate program.
  2. PROCEDURE
    1. The catalog year for a student’s program is the catalog year in effect at the time of the student’s initial matriculation to the college. Students may not use an edition of the catalog that was in effect prior to their matriculation to the college.
    2. Students who do not maintain continuous enrollment must use the catalog in effect at the time of re- entry to the college.
    3. Students who elect to change their major must adopt the current catalog in effect.
    4. Students have the option to change their catalog year in subsequent terms of continuous enrollment, but may not mix requirements from different catalogs.
    5. Substitution and/or waivers to course requirements in catalog must be approved and documented by the Registrar.
    6. Non-credit courses, audited courses, failed courses or courses from which the student withdraws, do not count toward the determination of continuous enrollment for catalog purposes.
    7. The College will work with students on how to satisfy alternative requirements in the current catalog when completing earlier requirements is no longer possible.
    1. Catalog: An annual publication describing academic programs and courses, student services, general regulations, requirements and procedures for a specific academic year. Requirements and procedures may change and are updated often.
    2. Matriculation: The act of enrolling as a student at a college or university as a candidate for a degree or certificate program.
    3. Continuous Enrollment: Enrollment in the college in which a student earns course credit without a non- enrollment period of two (2) or more consecutive semesters (fall/spring or spring/fall). Summer session is not included.
    1. References: Student Right-To-Know laws
    2. Revision history: 08/08/2005, 05/11/2011 (reformatted), 05/14/2014, 09/06/2017
    3. Legal review: none
    4. Sponsor: Registration and Enrollment Services
    Approved by College Council: 09/06/2017
    
    Student Classification and Standing 501-06
    1. PURPOSE: The Registrar or designee is responsible for verifying student status under this procedure.
    2. PROCEDURE:
      1. Class level defined in semester credits:
        
        First year - under 30 credits in current program
        
        Second year - 30 to 59.9 credits in current program
        
        Third year - 60 or more credits in an approved 90-30 program
        
        Full-time Part-time
        
        Three-quarter time Half-time Less than half-time
        
        12 9 6 Under 6
        
        Must take reduced credits due to documented disability and would otherwise be denied access to a College program, benefit, or service.
        
        This exception does not and may not apply to any non-College matters or to financial aid awards.
        
        References: Title IV regulations; standard national definitions
        
        Revision history: 08/08/2005, 05/11/2011 (reformatted)
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services
        
        Transcripts 501-07
        
        PURPOSE: To establish criteria for submissions of transcripts to Coconino Community College and the evaluation of each.
        
        PROCEDURE
        
        Definitions
        
        Residency: Minimum required credit hours taken at the Coconino Community College prior to award of degree or certificate.
        
        Official Transcript: One that has been mailed from the granting institution to the College.
        
        Regionally accredited higher education institutions, those that are accredited by:
        
        Middle States Association of Colleges and Secondary Schools
        
        New England Association of Colleges and Schools, Inc.
        
        North Central Association of Colleges and Schools
        
        Southern Association of Colleges and Schools
        
        Western Association of Schools and Colleges
        
        Northwest Committee on colleges and Universities
        
        Degree programs: minimum of fifteen (15) credit hours
        
        Certificate programs: minimum of 30% of total certificate credit hours
        
        Students who desire to transfer previous college or university credits to Coconino Community College must submit official transcripts to the College from all institutions regardless of when credit was earned or level of grade received.
        
        Only credit from regionally accredited institutions will be accepted as transfer credit.
        
        The transcript evaluation procedure includes a review process.
        
        Credits earned more than five (5) years ago may be subject to special evaluation. Courses satisfying general education requirements have no time limit.
        
        The official transcript evaluation requires that students certify they are declaring all previous credit.
        
        References: 2010-2011 College Catalog
        
        Revision history: 08/2000, 04/17/2001, 01/21/2003, 04/06/2004, 11/07/2006, 04/24/2007, 05/11/2011 (reformatted and revised)
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services
        
        Adopted by College Council: 05/11/2011
        
        Transfer Credit to the College 501-08
        
        PURPOSE: To define guidelines for transfer of credit from higher education institutions to Coconino Community College.
        
        PROCEDURE
        
        Definitions
        
        AGEC: Arizona General Education Curriculum
        
        CEG: Course Equivalency Guide
        
        GECC: General Education Core Curriculum
        
        If a course is in the GECC of the transferring Arizona Community College or Tribal College, the College will accept the credits as defined by the source institution. If the course fulfills one (1) or more of the AGEC Special Requirements at the transferring institution, the College will transfer it to fulfill those requirements.
        
        Coursework transferred from regionally accredited non-AGEC granting institutions (i.e., Arizona public universities, out of state institutions) may be applied to AGEC as follows:
        
        Transfer coursework deemed by the AGEC granting institution to be equivalent to a course on that institution’s formal AGEC list may be used to satisfy AGEC in the same manner as the institution’s own course.
        
        Transfer coursework that is equivalent to a non-AGEC course may not be used to satisfy AGEC.
        
        Transfer coursework not having a direct equivalency shall be evaluated by the AGEC granting institution using the AGEC granting institution’s own institutional curricular standards for identifying AGEC courses.
        
        College Level Examination Program (CLEP)
        
        Defense Activity for Non-Traditional Support Examination program (DANTES)
        
        Advanced Placement Examination (AP)
        
        International Baccalaureate (IB)
        
        Cambridge International Exams (CIE)
        
        Military Training
        
        Previously acquired knowledge and/or competencies required to complete a particular class and that instruction in this area would be repetitive.
        
        Reference: 2010-2011 College Catalog, AGEC Policy 104
        
        Revision history: 08/2000, 04/17/2001, 01/21/2003, 04/06/2004, 11/07/2006, 04/24/2007, 05/11/2011 (reformatted and revised), (renumbered - formerly Procedure 501.7.3), 10/06/2015 editorial changes
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services
        
        Adopted by College Council: 05/11/2011
        
        Transfer of Credit to Other Institutions 501-09
        
        PURPOSE: To define the methods of articulating transfer credit to other institutions through academic policies and operations of the Coconino Community College, CCC District Governing Board, and the State of Arizona.
        
        PROCEDURE
        
        Transferring Credit from Coconino Community College: The academic policies and operation of the College are governed by the CCC District Governing Board:
        
        The College adheres to the Arizona General Education Curriculum (AGEC) approved by Academic Program Articulation Steering Committee (APASC).
        
        The College is accredited by the North Central Association of Colleges and Schools, the regional accrediting body.
        
        Courses numbered 100-299 may be eligible for transfer to other colleges and universities.
        
        To determine the transferability of particular CCC courses taught:
        
        Fall semester 1991 or Spring semester 1992: Refer to Arizona’s regionally accredited Yavapai College course prefix and number system and its course outlines.
        
        Summer semester 1992 forward: Consult the CCC section of the appropriate Course Equivalency Guide published by the Arizona Commission for Postsecondary Education.
        
        Arizona public community colleges and universities have agreed upon a common structure for a transfer general education curriculum. This provides students the opportunity to build a general education curriculum that is transferable upon completion without loss of credit to another Arizona state community college, Arizona tribal colleges, or university.
        
        Completion of the AGEC will fulfill lower division general education requirements for all Arizona community colleges, Arizona tribal colleges, and Arizona public universities.
        
        Students are required to fulfill lower division major requirements and prerequisites within their college and major/minor area of study.
        
        The College has appointed an ATL to resolve problems by transfer students as reported by students, advisors, faculty members, and college officials.
        
        The ATL ensures compliance with the transfer and articulation agreements and resolves problems concerning the transfer and applicability of community college credit to university programs.
        
        Reference: 2010-2011 College Catalog
        
        Revision history: 08/2000, 04/17/2001, 01/21/2003, 04/06/2004, 11/07/2006, 04/24/2007, 05/11/2011 (reformatted and revised), (renumbered - formerly Procedure 501.7.7)
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services
        
        Adopted by College Council: 05/11/2011
        
        Reverse Transfer of Credit-Procedure 501-10
        
        PURPOSE: Students leaving Coconino Community College prior to earning an associate degree or certificate may transfer credit back to the College from another post-secondary institution in order to fulfill the CCC program requirements.
        
        PROCEDURE:
        
        Reverse transfer procedures may be governed by individual IGAs or agreements with specific universities for the benefit of the student. The Registrar will maintain copies of any and all agreements related to reverse transfer.
        
        For institutions/universities that do not have agreements on file, the following is the responsibility of the student:
        
        Courses/credits that may be applicable for reverse transfer credit must be determined by the Registrar or designee.
        
        Students should contact their advisor for an appointment to determine what courses fulfill remaining degree or certificate requirements.
        
        Students must complete all program requirements including the number of credits necessary for the degree.
        
        From the Transfer Institution: After successfully completing the determined course(s) with a C or higher, the student must request an official transcript be sent to Coconino Community College to be evaluated by the Registrar or designee unless an IGA allows official transcripts to be shared without a student request.
        
        References: FERPA and https://www.aztransfer.com/
        
        Revision history: 12/09/2009 (new procedure and supersedes Procedure 501-07-11 (Reverse Transfer Procedure)), 05/11/2011 (renumbered from Procedure 501-07 to 501-10 and re-titled to Reverse Transfer of Credit Procedure)
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services
        
        Adopted by College Council: 12/09/2009
        
        Student Withdrawal Procedure 501-11
        
        PURPOSE: Defines the official process for withdrawing from courses and terms.
        
        PROCEDURE
        
        Definitions
        
        Drop without record: Cancellation of registration in a course. The course enrollment is deleted form the student’s permanent record.
        
        Refund period: A defined period in which a student may receive a 100% refund of tuition.
        
        Course Withdrawal: Withdrawing from any course within a given term.
        
        Term Withdrawal: Withdrawing from a term (Fall, Spring, Summer) means reducing course load to z zero credit units (withdrawing from all courses that term).
        
        Withdrawal Deadline: The latest date on which a student may initiate a withdrawal.
        
        A student may initiate an official withdrawal from any course by completing the withdrawal process online using the student self-service system or by submitting a course drop form to the Registration and Enrollment Services Office. Withdrawals must be made within the published deadlines. (See 501-03 Registration Information)
        
        It is the students’ responsibility to withdraw from any class they do not intend to complete. If a student stops attending and does not withdraw by the withdrawal deadline the instructor will assign the earned final grade. Students are encouraged to discuss withdrawal options with their instructors and with the Office of Financial Aid and Veterans Services (if a financial aid or Veterans education benefits recipient).
        
        A grade of “W” indicates that the student withdrew from the class after the end of the drop period but on or before the withdrawal deadline.
        
        A grade of “W” is not calculated in the grade point average but is included in attempted hours of completion.
        
        Tuition refunds will only be processed within the refund period.
        
        Students electing to withdraw from all courses in a term should contact Registration and Enrollment Services before the withdrawal deadline. Registration and Enrollment Services will then drop them from all courses in which they are registered.
        
        Failure to file an official drop form by the withdrawal deadline will result in the faculty member assigning the earned grade. (See 501-03 Registration Information)
        
        Tuition refunds will only be processed within the refund period. Students may petition a refund as specified in 208-01 Refund Procedure.
        
        Students who withdraw from the College remain eligible to enroll in subsequent terms. Students may also appeal grades as specified in 303-06 Student Academic Appeals.
        
        In accordance with the federal regulations (34 CFR 668.22), a student may be required to repay federal financial aid funds if they completely withdraw or are withdrawn by the College. Students are encouraged to contact the Office of Financial Aid and Veteran Services.
        
        A Return to Title IV calculation will be determined for students who follow official withdrawal procedures as well as for students who stop attending classes. Students may be required to return unearned Federal Grant or Federal Loan funds.
        
        References: 501-03 Registration Information Procedure; 208-01 Refund Procedure; A.R.S. 15-1466.01, U.S. Department of Education 34 CFR 668.22
        
        Revision History: 03/06/2019 (new)
        
        Legal Review: 01/22/2019
        
        Sponsor: Registration and Enrollment Services
        
        Adopted by College Council: 03/06/2019
        
        Student Records Procedure 502-01
        
        PURPOSE: To comply with the requirements of the Family Educational Rights and Privacy Act that affords certain rights to students concerning their educational rights in areas of access, release, and challenge of educational records, and where records are located.
        
        PROCEDURE
        
        Annual Notification: In accordance with Section 99.7 of the Family Education Rights and Privacy Act (FERPA), CCC will provide students annual notification of their FERPA rights by the following methods by publication in the:
        
        Student Handbook
        
        Class Schedules
        
        College Catalog
        
        Access must be given in forty-five (45) days or less from the date of receipt of the request.
        
        A student may inspect and review only the records that relate to him/her.
        
        The financial statements of the student’s parents.
        
        Letter and statements of recommendation for which the student has waived his/her rights of access or that were maintained before January 1, 1975
        
        Records connected with an application, including but not limited to admissions, student employment, etc. to CCC, or a component unit of CCC if that application was denied.
        
        Those records that are excluded from the FERPA definition of education records.
        
        The student has an unpaid financial obligation to CCC.
        
        There is an unresolved disciplinary action against the student.
        
        The education record request is an exam or set of standardized test questions. (An exam or standardized test that is not directly related to a student is not an education record subject to FERPA’s access provisions.)
        
        Reference: Family Educational Rights and Privacy Act (FERPA)
        
        Revision history: 01/21/2003, 05/11/2011 (reformatted); 11/06/2015 revised to reflect FERPA Annual Notification and Record of Requests for Disclosure.
        
        Legal review: none
        
        Sponsor: Registration and Enrollment Services

Full-time	Part-time
Full-time	Three-quarter time	Half-time	Less than half-time
12	9	6	Under 6

Registration and Enrollment Services

Attendance 303-02

Grading Procedure 303-05

Repeating Courses 303-09

Special Courses 303-10

Academic Progress 303-12

Graduation 303-13

Awarding a Second Degree 303-14

Prior Learning Assessment 303-15

Admission Requirements 501-01

Residency Requirements Procedure 501-02

Registration Information 501-03

Placement, Proficiency, and Prerequisites 501-04

Determination of Catalog Year 501-05

Student Classification and Standing 501-06

Transcripts 501-07

Transfer Credit to the College 501-08

Transfer of Credit to Other Institutions 501-09

Reverse Transfer of Credit-Procedure 501-10

Student Withdrawal Procedure 501-11

Student Records Procedure 502-01